Catholic Schools Office Wagga Wagga - Annual Report 2012

 

Finance & Resources

Head of Team: Andrew McIntosh

PRIORITY SIX |

 

Priority 6 of the Strategic Improvement Plan requires commitment to an ethical and sustainable stewardship of finances and resources.

 

The setting of the strategic intents for this priority are grounded in the belief that as Christians there is a moral imperative to appreciate and understand our obligations of accountability, equitable and sustainable allocation of resources and embedding a culture of safe work environments.

 

Quicklinks |

Strengthening system financial planning, accountability and reporting

Income & Expenditure

Balance Sheet

Committing our System to environmentally sustainable practices

Allocating finances and resources equitably and efficiently to ensure whole of system sustainability

Continuing capital works planning and infrastructure refurbishment in schools

Embedding a workplace culture that supports system wide safe work environments

 

 

Strategic Intent 6.1 | Strengthening system financial planning, accountability and reporting.

 

The Finance and Resources team continued its drive to strategically consolidate its financial position and reserves. A number of control initiatives were introduced within the Finance and Resources and the wider CSO team to improve transparency and accountability. Such initiatives included the introduction of a web based credit card reporting and authorization system providing increased accountability and efficiency in the management of the CSO’s credit cards.

Financial reports for program managers continue to be improved and refined to provide more accurate, transparent and user friendly information.

 

Income & Expenditure |

 

Summary of this years operations

 

 

Balance Sheet Report

 

 

Strategic Intent 6.2 | Committing our System to environmentally sustainable practices.

 

Solar Panels |

 

A number of primary schools were fortunate to receive funding in 2012 for solar panels through the Federal Government’s Department of Resources, Energy and Tourism, National Solar Schools Program (NSSP). The funding has helped to educate students about renewable energy and energy efficiency, and that everyday actions can prevent the production of millions of tonnes of carbon pollution.

 

NSSP Grant Funding by School

 

Holy Trinity Primary Wagga  - $45,850

St Patrick’s Primary School Albury -  $50,000

St Joseph’s Primary Narrandera  - $50,000

St Joseph’s Primary Finley  - $49,745

All Saints Primary Tumbarumba -  $50,000

St Columba’s Primary Berrigan  - $50,000

St Joseph’s Primary Junee  - $50,000

St Joseph’s Primary Jerilderie -  $50,000

 

 

The CSO throughout the year progressively replaced its fleet of six cylinder petrol motor cars with a majority  of four cylinder diesel powered vehicles.

 

The key rationale in the change was to reduce fuel consumption and as a result reduce carbon emission.

 

Strategic Intent 6.3 | Allocating finances and resources equitably and efficiently to ensure whole of system sustainability.

 

The Finance and Resources team continues to provide support and guidance to schools in the areas of accounting and finance. Routine review of school accounts are undertaken to ensure they are maintained in accordance with Australian Accounting Standards, DEEWR requirements and CSO policies.

The Finance and Resources team tendered both its own and schools audit program. One auditor across the various entities of the school system provide efficiency, cost savings and a better end to end understanding of the systems operations.

The Finance and Resources team worked closely with secondary schools in particular, developing fee collection strategies with their business and finance managers. The Finance and Resources team continues to oversee the bad debt collection process.

 

Whilst fees are set at individual schools via school councils, the CSO provides input and guidance to fee setting.

 

Strategic Intent 6.4 | Continuing capital works planning and infrastructure refurbishment in schools

 

Capital Projects |

 

With the finalisation of the BER projects, the capital works programs fell back into normal mode in 2012. Two secondary schools received advice of Federal government grants via the Catholic Block Grant Authority (CBGA) throughout the year. Kildare Catholic College Wagga Wagga received $1.897m for the construction of a multipurpose hall. Construction started in late 2012 and is expected to be completed at the end of August 2013. Xavier High School Albury was awarded $2.216m for the construction of general learning spaces, replacing a number of ageing demountable classrooms. Construction also started in late 2012 and is expected to be complete at the end of June 2013. This construction will see the completion of the school’s ten (10) year master plan and extensive capital works that have taken place over those years.

 

Construction also started at St Francis De Sales College Leeton on their general learning space and boarder’s dining room refurbishment. A grant for these works was awarded in 2011, however unavoidable delays meant construction did not start until December 2012. The refurbishment work is expected to be completed in April 2013 and classrooms construction in August 2013.

 

The system also brought to completion two large self-funded capital projects in 2012. A classroom block at Holy Spirit Primary Lavington, consisting of five separate classrooms was completely renovated into one large open learning space capable of accommodating 120 students. The Mt Erin Convent at Kildare Catholic College Wagga Wagga was renovated and upgraded to provide additional accommodation for 18 senior boys in the boarding school.\

 

Holy Spirit Primary Lavington’s new open learning space capable of accommodating 120 students

 

Trade Training Centres |

 

Kildare Catholic College Wagga Wagga and Xavier High School Albury also received Federal Government funding via the CBGA under the Trade Training Centres in Schools Program.  Kildare College received $1.084m for the establishment of a construction workshop. Construction started late 2012, with completion expected in March 2013. Once completed the school will be able to offer a Certificate II in Construction Pathways. Xavier High School Albury received $0.750m for the establishment of a commercial kitchen. Construction and refurbishment began in late 2012, with an anticipated completion date of March 2013, enabling the school to offer a Certificate II in Hospitality.

 

Preventative Maintenance Contracts |

 

The CSO with the assistance of Wagga schools began its roll out of consolidated maintenance contracts. Two contracts in Wagga schools were tendered and let throughout the year – one for mechanical servicing (air conditioning) and another for roof and gutter cleaning. This program aims to take the burden away for individual schools to organize servicing of equipment and to seek competitive pricing by grouping schools together under one contract. The program will continue to be rolled out into other schools with further contracts being offered in time such as fire equipment and security.

 

Strategic intent 6.5 | Embedding a workplace culture that supports system wide safe work environments.

 

The introduction of new Work Health and Safety (WH&S) legislation at the beginning of 2012, enabled the CSO to refocus on its WH&S functions and systems. The CSO provided WH&S seminars and information to principals regarding their obligations under the new Act. Consultation training was also under taken for a number of staff including the secondary college business and facility managers. The CSO continued it regime of internal WH&S audits of schools. In late 2012, recognizing the special area of risk secondary Technical studies facilities pose, the CSO engaged the services of an external WH&S consultant – Bluetron Pty Ltd to undertake audits in these areas. The CSO will continue to utilise the services of external experts where the need exists.

 

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